Cross Border Trade Execution

SURVEY MANAGEMENT SYSTEM

ASSIGN · INSPECT · CAPTURE · VERIFY · REPORT

THE FIELD OPERATIONS CHALLENGE

The Inspection Happens in the Field. The Chaos Comes After.

Field inspections often depend on calls, paper forms, WhatsApp photos and manually prepared reports. When assignment, evidence, location and reporting are handled separately, teams spend more time chasing information than completing the inspection itself.

Evidence Is Scattered

Photos, videos, notes and supporting information often arrive through different channels, making it difficult to maintain one complete inspection record.

Location Is Difficult to Verify

Without location and timestamp evidence, it can be difficult to confirm exactly where and when an inspection activity took place.

Field Progress Is Hard to See

Managers may know an inspection was assigned but have limited visibility into whether the surveyor has reached the location, started work or completed the visit.

Reports Take Too Long

Inspection findings are often compiled manually after the visit, creating delays between field work and the final customer report.

Evidence Is Scattered

Photos, videos, notes and supporting information often arrive through different channels, making it difficult to maintain one complete inspection record.

Location Is Difficult to Verify

Without location and timestamp evidence, it can be difficult to confirm exactly where and when an inspection activity took place.

Field Progress Is Hard to See

Managers may know an inspection was assigned but have limited visibility into whether the surveyor has reached the location, started work or completed the visit.

Reports Take Too Long

Inspection findings are often compiled manually after the visit, creating delays between field work and the final customer report.

Evidence Is Scattered

Photos, videos, notes and supporting information often arrive through different channels, making it difficult to maintain one complete inspection record.

Location Is Difficult to Verify

Without location and timestamp evidence, it can be difficult to confirm exactly where and when an inspection activity took place.

Field Progress Is Hard to See

Managers may know an inspection was assigned but have limited visibility into whether the surveyor has reached the location, started work or completed the visit.

Reports Take Too Long

Inspection findings are often compiled manually after the visit, creating delays between field work and the final customer report.

Everything in one inspection workflow

From assigning the field visit to capturing evidence and generating the final report, CargoClave keeps the complete inspection lifecycle connected to one digital record.

Assignment

Field Planning

Allocate inspections to field teams and keep each visit connected to the relevant job, location and inspection requirement.

Mobile Inspection

Field Execution

Allow surveyors to complete inspections through a mobile workflow designed for field operations, including areas where connectivity may be limited.

Evidence Capture

Documentation

Capture photos, videos and inspection notes directly against the survey instead of collecting evidence later from multiple sources.

GPS Verification

Field Control

Attach GPS location and timestamps to inspection activity so field work can be supported by verifiable location evidence.

Review & Approval

Quality Control

Review captured inspection information before the final report is released.

Automated Reports

Reporting

Turn approved inspection data into branded PDF reports without rebuilding findings manually after every visit.

One Inspection Record. Every Stakeholder Connected.

Field Coordinator

Assign inspections, track active visits and maintain visibility into field progress from one operational view.

Surveyor / Inspector

Access the assigned inspection, complete forms, capture evidence and record findings directly from the field.

Quality / Reviewer

Review submitted inspection information and supporting evidence before approving the final outcome.

Customer

Receive controlled visibility into inspection status and completed reporting without repeatedly chasing the field team.

Operations

Keep assignments, inspection activity, evidence and report status connected instead of coordinating through separate messages and files.

Management

Monitor inspection volumes, progress and completion status through consolidated operational visibility.

Field Coordinator

Assign inspections, track active visits and maintain visibility into field progress from one operational view.

Surveyor / Inspector

Access the assigned inspection, complete forms, capture evidence and record findings directly from the field.

Quality / Reviewer

Review submitted inspection information and supporting evidence before approving the final outcome.

Customer

Receive controlled visibility into inspection status and completed reporting without repeatedly chasing the field team.

Operations

Keep assignments, inspection activity, evidence and report status connected instead of coordinating through separate messages and files.

Management

Monitor inspection volumes, progress and completion status through consolidated operational visibility.

Assign the Visit

Create the inspection requirement and assign it to the relevant field surveyor.

Capture & Verify

Complete the inspection through mobile forms while capturing photos, video, notes, GPS location and timestamp information.

Approve & Report

Review the completed inspection and automatically convert approved information into the final branded report.

How Its Works

How Digital Inspection Works

PHOTO & VIDEO EVIDENCE

Keep inspection photos and videos attached to the relevant inspection instead of collecting them later through messaging applications.

A Photo Shows What Happened. Context Proves It.

Inspection quality depends on more than collecting images. CargoClave connects evidence with the inspection record, location, time and reporting workflow so findings are easier to verify and communicate.

yellow truck parked beside green tree during daytime

GPS + TIMESTAMP

Attach location and time information to inspection records to strengthen the context around field evidence.

brown wooden house on green grass field under blue sky during daytime

STRUCTURED FINDINGS

Use configurable forms to capture inspection findings consistently instead of relying only on unstructured notes.

red and white truck on road during daytime

AUTOMATED REPORTING

Generate branded PDF reports from captured inspection data instead of manually assembling every report after the visit.

One Inspection Platform. Multiple Field Use Cases.

Cargo Inspection

Capture cargo condition, supporting evidence and inspection findings through a structured digital workflow.

Cargo Inspection

Capture cargo condition, supporting evidence and inspection findings through a structured digital workflow.

Container Survey

Record container condition, damage and supporting evidence directly from the inspection location.

Container Survey

Record container condition, damage and supporting evidence directly from the inspection location.

Warehouse Audit

Standardise warehouse inspection and audit activity through configurable mobile forms.

Warehouse Audit

Standardise warehouse inspection and audit activity through configurable mobile forms.

Vehicle Inspection

Digitise vehicle condition checks with structured evidence and location verification.

Vehicle Inspection

Digitise vehicle condition checks with structured evidence and location verification.

Damage Assessment

Capture damage details, supporting media and inspection findings against one verified field record.

Damage Assessment

Capture damage details, supporting media and inspection findings against one verified field record.

Delivery Verification

Document delivery condition and supporting proof at the final handover point.

Delivery Verification

Document delivery condition and supporting proof at the final handover point.

CONNECTS WITH THE FIELD OPERATIONS ECOSYSTEM YOU ALREADY USE.

Mobile App

GPS Services

Document Systems

ERP / CRM

Customer Portal

Email + SMS

Open API

See Your Inspection Workflow Running on CargoClave.

Show us how you currently assign inspections, capture field evidence and prepare reports. We’ll demonstrate how CargoClave can digitise the workflow from field allocation to final reporting.

Request a Personalised Demo →