Every Surveyor Deployed With Clear Scope.
Every Inspection Closed With Evidence.
CargoClave structures field inspections from dispatch to approval — scope assigned before departure, submissions validated on mobile, and every inspection formally reviewed before it is closed.
Book a DemoThe Coordination Gap: Why inspection evidence gets lost
COMMUNICATION BREAKDOWN
Informal Scope
The inspection brief arrives via WhatsApp: "Go check the cargo at XYZ warehouse." No shipment reference. No specific parameters. The surveyor fills in the gaps from experience.
BLIND SPOT
No Visibility
After the surveyor departs, nothing is known until they return or send a message. Exporters and buyers waiting for clearance have no visibility. Status requests pile up.
DISCONNECTED PROOF
Unlinked Evidence
Photos are on the surveyor's phone. Remarks are in a notebook. The final report is written from memory, sometimes days later. Evidence-report linkage is weak.
LOST CONTEXT
History Not Tracked
When a dispute arises six months later, there is no organised record of what was inspected, when, by whom, and what was found. The report exists — but the evidence trail does not.
The Inspection Lifecycle
Inspection Scope Defined in the Contract
Create a contract in CargoClave that links the customer, shipment details, and the surveys to be executed — cargo type, vessel name, voyage number, port of loading and discharge, berth number, and BL number all recorded against the contract before any inspection begins
Build an Execution Plan within the contract: add each inspection activity with its phase (Pre-Loading, Loading, Discharge, or any custom phase), the specific survey to be used, the planned location, required completion date, and priority level
Assign each activity to an individual surveyor, a team, or a pool — the assignee receives their full scope through the platform the moment the contract is activated
Add new parties, contacts, ports, or locations directly from the contract screen without leaving the workflow — no switching between modules to complete the setup
Surveyor Execution on Mobile
The moment a contract is activated, assigned inspections appear on the surveyor's mobile app — with shipment reference, inspection type, location, point of contact, SLA deadline, and the specific survey form to complete
Surveyors fill the inspection on mobile: entering observations, uploading photos and video, capturing GPS location, scanning barcodes, and completing each step in the sequence defined in the survey
Field validations enforce completeness at the point of entry — required fields, mandatory photo attachments, and numeric range checks are enforced before the surveyor can proceed past each step
The Submit button remains disabled until every mandatory field and evidence requirement is satisfied — partial or incomplete inspections cannot be submitted as complete
Status Visibility and Formal Closure
From the moment a contract is activated, inspection status is visible to operations: Assigned, In Progress, Submitted, Approved, Conditionally Approved, or Rejected — updated as the surveyor progresses through the mobile app
The Operations Dashboard surfaces live metrics: active contracts, pending inspections, inspections due within 24 hours, SLA breaches, and recent alerts for surveyor delays or missing submissions — without needing to contact the surveyor directly
Every submitted inspection goes to the Inspection Review queue: a supervisor reviews all entries step by step, verifies GPS location against the planned site with a map view, and formally marks the inspection Approved, Conditionally Approved, or Rejected
Rejected inspections return to the surveyor with the reason recorded — conditional approvals capture noted exceptions before the inspection is closed and the report is generated
THE CARGOCLAVE ADVANTAGE
"Field inspection quality depends on what surveyors know before they leave — and what they capture when they arrive."
- Surveyors arrive with documented scope — not verbal instructions
- Evidence captured at site and linked to the inspection — not stored on personal devices
- Stakeholder visibility without status phone calls
- Inspection history available for dispute resolution, compliance, and pattern analysis