Share trade documents without losing control.
Send shipment documents, certificates, proofs, approvals, and final copies with permission control, access visibility, and sharing history.
What Keeps Secure Sharing Reliable
Recipient Control
Share documents with specific internal users, customers, partners, or external stakeholders based on business need.
The file is shared. Control over it is gone.
Documents are forwarded repeatedly
Once a file is sent through email or chat, it can move further without visibility or control.
Wrong versions reach stakeholders
A buyer, bank, CHA, or shipping partner may receive an outdated or unapproved document by mistake.
Access is too open
Sensitive files may be shared with users who only need limited visibility or temporary access.
Sharing proof is weak
Teams may not know whether a recipient opened the file, downloaded it, or received the correct version.
Corrections are hard to manage
When a document is revised after sharing, teams may struggle to ensure everyone stops using the earlier copy.
Trade documents move across many hands.
Export-import teams share documents with customers, CHAs, shipping lines, surveyors, banks, transporters, vendors, and internal departments. Secure Sharing helps teams send the right document to the right person while keeping control over access, visibility, and document movement.
Documents contain sensitive information
Invoices, BLs, contracts, certificates, payment proofs, and customer records should not move through uncontrolled forwarding.
External sharing needs discipline
When documents are shared outside the organization, teams need clarity on who received them, when they accessed them, and what was shared.
Control should continue after sharing
A document may need to be replaced, access may need to be revoked, or a corrected version may need to be shared again.
Share documents with control, visibility, and confidence.
CargoClave helps teams share documents securely with recipient-based access, permission control, status visibility, and a connected sharing trail.
Secure Share Links
Share documents through controlled links instead of uncontrolled attachments, helping teams manage access after sharing.
Role & Recipient Permissions
Set access based on user role, recipient type, document sensitivity, or shipment responsibility.
Expiry & Access Control
Limit access duration, revoke sharing, and reduce the risk of old documents staying active.
Share Status Tracking
See whether a document has been shared, accessed, downloaded, acknowledged, or is still pending with the recipient.
Version-Safe Sharing
Help teams share only approved, signed, final, or selected document versions based on the business requirement.
Sharing Audit Trail
Maintain a record of who shared the document, with whom, when, and what version was shared.
Sharing becomes risky when convenience replaces control.
Teams send files from personal inboxes
Documents may be shared quickly, but the organization loses visibility over the sharing trail.
File access is not reviewed
Old links, forwarded attachments, and shared copies may remain active even after the shipment moves forward.
Stakeholders receive mixed documents
Different recipients may receive different copies, creating confusion during approval, submission, or payment follow-up.
No one tracks external receipt
A document may be sent, but teams may still need repeated calls to confirm whether the recipient has received or reviewed it.
Sensitive documents lack protection
Commercial, compliance, finance, and customer documents may move without proper restriction or access discipline.
Safer sharing.
Better document accountability.
Related Insights & Resources
What Is Secure Sharing in Trade Document Repository?
Secure Sharing Checklist for Documentation and Operations Teams
How Secure Sharing Gaps Create Search Delays, Version Confusion, and Audit Gaps
Best Practices for Stronger Secure Sharing Control
Bring one document flow shared across customers and partners.
See how CargoClave keeps sharing controlled from send to access.
Map recipients, permissions, expiry rules, shared versions, access status, acknowledgements, and revoke actions in one secure document workflow.