Close Every Trip. Pay Every Bill.
No Disputes.
Freight billing is where money leaks. CargoClave validates every freight charge against the trip, rate card, vehicle, documents, and POD before a single rupee is approved.
Book a DemoWhy Billing Takes Longer Than the Trip and Disputes Outlast the Delivery
Paper PODs take days to return
Proof of delivery is collected on paper at the delivery point and physically returned to the office — a process that takes days. Invoice generation waits for the POD, and the billing cycle falls behind, creating cash-flow bottlenecks that compound across every open trip.
Shortage and damage claims become disputes
Without real-time documentation at the point of delivery, shortage and damage claims have no system-recorded evidence. What was delivered, in what condition, and acknowledged by whom is contested after the fact — eroding transporter relationships and delaying settlement.
Freight bills do not match trip reality
Mismatched rates, missing trip data, and manual reconciliation between what was agreed and what is invoiced produce billing errors on a routine basis. Each discrepancy requires back-and-forth resolution that delays payment and increases administrative overhead.
No single source of truth for performance or accountability
With trip data, PODs, rates, and documents spread across systems and inboxes, no one can pinpoint where a delay originated, which transporter is underperforming, or which lane is consistently over-budget — until the problem has already repeated itself many times.
The Settlement Workflow
Five Validation Steps Before Any Payment is Released
Every freight charge is systematically verified before a single rupee is approved — so settlement is clean the first time, every time.
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Trip Validation: Validate freight claims against actual trip data
Rate Card Cross-Check: Cross-check against the rate card or contract agreed at indent stage — rate mismatches surfaced automatically, not at month-end.
Claims & Deductions: Review advance claims, deductions, and additional charges with full audit trail — every figure justified and traceable.
POD Linkage: Link POD and delivery confirmation to freight approval — undelivered consignments cannot be billed as delivered.
Settlement & Closure: Complete transporter settlement and formally close the trip record — finance sees the status, accounts are clean.
Trip Validation
Verify route, distance, and load.
Rate Check
Cross-check against contract.
Claims & Deductions
Reconcile advances and charges.
POD Linkage
Link delivery confirmation to bills.
Final Settlement
Close trip and pay transporter.
What Gets Caught
Six Billing Errors CargoClave Surfaces Before They Become Disputes
Error 01
Double billing from the same trip
Error 02
Rate mismatches against the agreed contract
Error 03
Undelivered consignments billed as delivered
Error 04
Detention charges without proof or approval
Error 05
Advance claims without reconciliation
Error 06
Additional charges without documented justification
Finance Visibility
“Your accounts team sees pending freight approvals and settlement status in real time — not at month-end.”
Zero freight disputes with locked rate validation
Finance sees pending approvals in real time
Every trip closed with a clean, auditable freight record
Transporter payment faster with pre-validated claims
More TMS Features
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