Every Vehicle Verified.
Every Dispatch Recorded.
The moment a vehicle arrives, CargoClave takes over — digital gate-in, loading capture, document verification, and dispatch execution in one traceable record.
Book a DemoWhy Vehicles Leave the Yard Without the Right Checks or the Right Documents
Compliance checks done manually or not at all
Insurance, fitness certificates, permits, PUC, and FASTag validity are verified by the gate team from physical documents — or skipped under time pressure. Non-compliant vehicles enter and leave the yard without any system flag, creating regulatory and operational risk.
Non-compliant vehicles dispatched undetected
Without a structured gate check linked to a vehicle and driver database, expired documents pass through. The compliance failure surfaces only when a vehicle is stopped in transit or a claim is raised — not at the gate where it could have been prevented.
E-Way Bill and LR generated outside the dispatch workflow
Statutory documents are created in separate systems, disconnected from the trip record. The gate team coordinates document generation through calls and messages — and vehicles wait at the gate while documents are chased from a different desk.
No structured gate-in and gate-out record
Vehicle arrival time, departure time, and dwell time at the yard are logged manually — or not at all. When loading delays or gate bottlenecks need to be investigated, there is no data to work from.
Step-by-Step at the Gate
Five Gate Events. All Captured in One System.
When gate records live in a paper logbook, disputes arise. CargoClave creates a time-stamped, traceable gate record for every vehicle that enters and exits.
Gate-In: Record vehicle arrival time, driver identity, and assigned load digitally — no paper logbook, no gaps in the record.
Loading Capture: Capture quantity, cargo condition, packing details, and seal information as loading happens — not after the truck leaves.
Verification: Final vehicle and driver verification before loading begins — compliance checks confirmed inside the platform.
Document Capture: E-Way Bill and LR (Lorry Receipt) captured and linked to the trip at the gate — documents travel with the record.
Gate-Out & Dispatch: Departure time stamped and trip formally activated — a precise, time-stamped dispatch record created automatically.
Gate In
Record arrival and driver details.
Loading Capture
Capture quantity and cargo conditions.
Verification
Final compliance checks.
Verify Documents
Capture LR and E-Way bill.
Dispatch Execution
Stamp departure and activate trip.
For Managers
“See which vehicles are on-site, which have departed, and which are delayed — from anywhere, in real time.”
Every vehicle arrival and departure time-stamped and traceable
No vehicles leave without verified driver and compliance documents
E-Way Bill and LR linked to the trip automatically
Loading discrepancies caught at the gate — not discovered later
More TMS Features