Bill What You Store.
Report What Matters.
CargoClave WMS captures every billable activity — storage, handling, demurrage, and service charges — and delivers scheduled reports that keep management informed without manual compilation.
Book a DemoWhat Gets Missed When Billing Is Manual
Unmeasured storage duration
Stock that sat in the warehouse for 45 days gets billed for 30 because no one tracked the exact inbound and outbound dates precisely.
Handling charges not recorded per event
Unloading, loading, re-packing, and sorting are performed but not logged per shipment. Month-end charges are estimated — and often under-billed or disputed.
Demurrage not captured in real time
Vehicle idle time at the dock is tracked on paper, if at all. By the time billing is prepared, the records are incomplete or missing.
Rent disputes without usage data
Third-party clients dispute storage rent because the warehouse cannot show exact occupancy dates, volumes, and bay usage.
From Warehouse Activity to Verified Invoice — Every Charge Earned and Recorded
Activity Is Captured
Every billable warehouse event is recorded as it happens — inbound receipts, outbound dispatches, handling operations, loading and unloading events, and vehicle idle time at the dock. The billing period start and end date mark the window these events fall into.
Invoice Created
Open the Billing screen and create a new invoice for the customer or tenant. Select the warehouse, billing period, and due date. Enter the charge breakdown — storage, handling, loading, unloading, demurrage, rent, and applicable tax. Every charge type is a separate, reviewable line item.
Charges Reviewed
Before the invoice is issued, each charge is reviewed against the actual activity for the period. Storage is calculated against the billing period dates. Handling charges reflect the events that occurred. Demurrage reflects recorded vehicle idle time. No estimation. No guessing.
Invoice Issued
The invoice is generated with a complete charge summary, total amount, due date, and payment status. It is linked to the customer or tenant record and the warehouse it covers. Payment status is tracked — Paid, Pending, or Overdue — visible from the billing list.
Reports Generated
At any point, generate warehouse reports across inventory, inbound, outbound, finance, and audit categories. Download as PDF, CSV, or Excel on demand. Schedule recurring reports for automatic generation and delivery — daily summaries for operations, monthly reports for management and finance — without manual compilation.
Capture Every Charge Automatically
Don't leave revenue on the table. Systematise your billing and reporting so every service provided is recorded and invoiced accurately.
Event-Linked Storage Billing
Storage charges calculated from actual inbound and outbound timestamps — not estimated at month-end from memory.
Handling Charge Capture
Every unloading, loading, repacking, and sorting event logged as a billable activity at the time it happens — nothing missed.
Demurrage Tracking
Vehicle idle time at the dock recorded with precise start and end timestamps. Charge what actually occurred, not what was estimated.
Multi-Client Billing
Separate billing records per client for 3PL operations — individual rate structures, activity logs, and invoice summaries per account.
Scheduled Reports
Daily, weekly, and monthly reports delivered automatically to the right people — no manual compilation, no chasing data.
Every billing record is tied to a warehouse event — not a manual entry.
Finance teams get accurate, reconcilable data instead of estimates and approximations.